Most of the organization uses email for conversation and Outlook is the favorite email client which most of us have, yet we often struggle to quickly open an Address book, Calendar or Contacts, the list may go more once you look at all the shortcuts we have listed below.



Lets get rid of this pain and find a shortcut and easy way and make Outlook more convenient to use.

Have a look at 70  important Outlook shortcuts that can make your day at office easy.


Also read: All Social Media keyboard Shortcuts [InfoGraphic]



Alt + D Switch to Daily calendar view
Alt + E Open the Edit drop-down menu
Alt + F Open the File drop-down menu
Alt + G Open the Go drop-down menu
Alt + H Open the Help drop-down menu
Alt + I Open the Find tool bar / Open the Insert drop-down menu
Alt + J Move to the Subject field
Alt + L Reply All
Alt + M Switch to Monthly calendar view
Alt + N Open the Accounts drop-down menu
Alt + P Open the Message Options dialog box
Alt + R Reply / Switch to Work Week Calendar view
Alt + S Send
Alt + T Open the Tools drop-down menu
Alt + V Open the View drop-down menu
Alt + W Forward an item / Switch to Weekly calendar view
Alt + Y Switch to Daily calendar view
Ctrl + 8 Go to Journal
Ctrl + A Select all
Ctrl + B Bold when editing a rich text message
Ctrl + C Copy
Ctrl + 1 Go to Mail
Ctrl + 2 Go to Calendar
Ctrl + 3 Go to Contacts
Ctrl + 4 Go to Tasks
Ctrl + 5 Go to Notes
Ctrl + 6 Go to Folder List
Ctrl + 7 Go to Shortcuts
Ctrl + F Forward
Ctrl + M Send/Receive all
Ctrl + O Open
Ctrl + P Print
Ctrl + Q Mark the selected message Read
Ctrl + R Reply
Ctrl + S Save a draft message
Ctrl + T Tab
Ctrl + U Mark the selected message Unread
Ctrl + V Paste
Ctrl + X Cut
Ctrl + Y Go to Folder
Ctrl + Z Undo
Ctrl + Backspace Delete the previous word
Ctrl + End Move to the end
Ctrl + Home Move to the beginning
Ctrl + Shift + E Open a new folder
Ctrl + Shift + G Flag message for follow up
Ctrl + Shift + J Open a new Journal Entry
Ctrl + Shift + A Open a new Appointment
Ctrl + Shift + B Open the Address Book
Ctrl + Shift + C Create a new Contact
Ctrl + Shift + K Open a new Task
Ctrl + Shift + R Reply All
Ctrl + Shift + L Open a new Distribution List
Ctrl + Shift + M Open a new Message
Ctrl + Shift + N Open a new Note
Ctrl + Shift + O Switch to the Outbox
Ctrl + Shift + Q Open a new Meeting Request
Ctrl + Shift + S Open a new Discussion
Ctrl + Shift + U Open a new Task Request
Ctrl + Shift + Y Copy a Folder
F1 Open Outlook Help
F4 Open the Find window
F1 Open Outlook Help
F3 Activate the Find toolbarr
F7 Spellcheck
F9 Send and receive all
F10 Select File from the Outlook toolbar button
F11 Activate the “Find a contact" dialog box
F12 Save As
Alt + F4 close the active window
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